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Notice of Annual General Meeting

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Relate West Surrey
A company limited by guarantee and not having a share capital.
Registered in England and Wales
Company No. 3909277
Registered Charity No. 1079270


NOTICE IS HEREBY GIVEN that the 19th ANNUAL GENERAL MEETING of Relate West Surrey will be held at 12:30pm on Thursday 28 November 2019 at Christ Church, Jubilee Square, Woking, Surrey, GU21 6YG to consider and if thought fit, to pass the following ordinary resolutions. 1. To receive the independently examined Annual Report and Accounts including the report of the trustees and directors for the year ended 31 March 2019. 2. To re-elect Simon Atkinson as a Director. 3. To re-elect Gary C. Couch as a Director. 4. To re-elect Alison Maclennan as a Director. 5. To re-elect Elizabeth Taylor as a Director. 6. To re-elect Joly Fengyang Zou as a Director. 7. To elect Simon Collins as a Director. 8. To authorise the directors to appoint an Independent Examiner and to agree their remuneration.

By order of the Board
Elizabeth Taylor Secretary and Trustee
Date: 13 November 2019

Registered office:- Provincial House, 26 Commercial Way, Woking, Surrey, GU21 6EN

For the information of Members

All proposed ordinary resolutions will be passed if more than 50 percent of the votes cast are in favour.

The quorum for the business to be transacted is three members present in person or by proxy. All votes at the meeting will be taken by a show of hands unless a poll before the result of the show of hands is requested in accordance with the provisions of Article 18.

In accordance with Article 23, every member of the centre will have one vote per resolution.


Resolution 2-6 –All the directors served throughout the year ended 31 March 2019 and held office at the date of this notice and will be seeking re-election at the Annual General Meeting.

Resolution 7 – Simon Collins was appointed to the Board of Directors on 25 July 2019 and this being the first Annual General meeting since his appointment, offers himself for election.

Resolution 9 – This resolution authorises the directors to appoint an Independent Examiner and to agree their remuneration. Warner Wilde have confirmed that they wish to continue in office.

Appointment of Directors

For the information of Members Company Articles 29 and 30 regarding nomination of Directors are reproduced below:

Article 29 – When Officers or elected Members of the Executive complete their terms of office, or if casual vacancies occur, the Executive will invite the members to provide nominations for candidates to stand for election.

Article 30 – Each Member of the Centre may nominate persons being individual Members or representatives of Corporate Members for each office and as other elected Members of the Executive. All nominations of such persons must be in the hands of the Secretary in writing fourteen days before the meeting. Any person who is at the date of nomination a duly appointed representative of a Corporate Member shall be eligible for election as an Officer or elected Member of the Executive.

For information:
Leslie J Mussett was appointed as Chair at the Annual General Meeting held on 4 October 2018 for a period of two years (in accordance with Article 34 of the Articles of Association).

In accordance with Article 34 Howard Evans retires at the forthcoming Annual General Meeting having completed eight years of consecutive service as a Trustee.


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